Academic Assistant - Byblos

The School of Business is currently looking for an Academic Assistant reporting to the Dean. This position is based on the Byblos Campus.

Role Summary

The Academic Assistant is mainly responsible for providing academic and administrative assistance to the School of Business and its departments. S/he will act as the point of contact for department matters on the Byblos Campus.

Main Duties & Responsibilities

• Assists the Dean’s office, department Chairs, and faculty members with general administrative tasks
• Acts as the department’s primary point of contact on the Byblos Campus for students’ inquiries and concerns, provides guidance regarding academic forms, and processes and refers as needed, contacts and sends emails to faculty and students on behalf of department Chairs as requested
• Organizes and prepares department meeting material, agendas, and reports, taking minutes as required
• Liaises with the department chairs to coordinate compiled course offerings, photocopying exams, syllabi, and handouts, and upload course offerings on the DCU system ensuring that there are no overlaps and conflicts in scheduling
• Handles reservation of classrooms on the Byblos Campus
• Collects and archives course syllabi and other course materials
• Supports faculty in exam scheduling and grade collection, follows up on course file submission, and assists in the collection of course assessment reports
• Prepares faculty contract requests at the beginning of each semester, and ensures parties are notified
• Facilitates scheduling of students’ orientation sessions
• Assists in the orientation schedule and process of new faculty and staff
• Assists in preparing departmental course offering draft
• Introduces part time Faculty to Blackboard™, Banner, and University webmail
• Provides support with proctoring exams along with faculty as needed
• Provides support to faculty members and students by handling administrative and logistical needs (photocopying, class/room reservations, access approvals, transportation requests, scheduling, purchases, deliveries, and maintenance, ordering audio-visual equipment for classes, etc.)
• Provides support to the Dean’s office on issues common to all departments on the Byblos campus
• Handles all procurement requests for the departments on the Byblos campus, monitors supplies, and replenishes as needed
• Gathers data and prepares spreadsheets as requested
• Keeps the school’s website up-to-date and assists in updating the departmental section in the University Catalogue
• Assists in organizing events as required by the school and the departments
• Maintains accurate and organized records, files, and databases, and upholds confidentiality of records
• Assists colleagues and provides back-up support in the school as needed
• Performs other duties pertinent to this job as assigned

Minimum Required Qualifications

• Bachelor degree
• Minimum 2 years of administrative experience, experience in an academic setting is preferable
• Strong oral and written English / Arabic communication skills
• Good computer skills in Microsoft Office Suite; knowledge of Oracle E-Business Suite, Banner and People 365 is a plus
• Excellent organizational, time management and administrative skills
• Ability to maintain confidentiality of records and information
• Ability to work under stress and be proactive
• Ability to relate well to a variety of individuals, including students, staff, faculty and visitors

Interested candidates should email their CVs with a letter of interest outlining the applicant’s relevant experience to vacancy7@lau.edu.lb, specifying the job title in the subject line. 

CVs should include the exact month and year while listing the candidate’s professional experience and educational background.

Closing date for accepting applications is Monday, January 27, 2025.

No applications will be accepted after this date, and only shortlisted candidates will be notified.

The Lebanese American University is an Equal Opportunity Employer.