Academic Assistant

Role Summary

The Academic Assistant is mainly responsible for providing academic and administrative assistance to the department. S/he will ensure the efficient operation of the department, perform administrative tasks, act as liaison between faculty and students and assist the school department as needed.

Main Duties & Responsibilities

• Assists the department Chair and faculty members with general administrative tasks
• Acts as the department’s primary point of contact for students’ inquiries and concerns
• Provides guidance regarding academic forms
• Contacts and sends emails to faculty and students on behalf of department Chair, as requested
• Organizes and prepares department meeting material, agendas, and reports, taking minutes as required
• Uploads course offerings on the DCU system and ensures reservation of classrooms
• Collects and archives course syllabi and other course materials
• Supports faculty in exam scheduling and grade collection, follows up on course file submission, and assists in the collection of course assessment reports
• Prepares faculty contract requests at the beginning of each semester, and ensures parties are notified
• Facilitates scheduling of students’ orientation sessions
• Assists in the orientation schedule and process of new faculty and staff
• Assists in preparing departmental course offering draft
• Assists in preparing the department budget draft
• Introduces part time Faculty to Blackboard™, Banner, and University webmail
• Provides support to faculty members and students by handling administrative and logistical needs (photocopying, classroom reservations, access approvals, transportation requests, scheduling, purchases, deliveries and maintenance, order audio-visual equipment for classes, etc.)
• Monitors department supplies and replenishes as needed
• Gathers data and prepares spreadsheets as requested
• Keeps the department website up-to-date and assists in updating the departmental section in the University Catalogue
• Assists in organizing events as required by the department
• Maintains accurate and organized records, files, and databases, and upholds confidentiality of records
• Assists colleagues and provides back-up support in the school as needed
• Performs other duties pertinent to this job as assigned

Minimum Required Qualifications

• Bachelor degree
• Minimum 2 years of administrative experience, preferably in an academic setting
• Strong oral and written English / Arabic communication skills
• Good computer skills in Microsoft Office Suite; knowledge of Oracle E-Business Suite, Banner and People 365 is a plus
• Excellent organizational, time management and administrative skills
• Ability to maintain confidentiality of records and information
• Ability to work under stress and be proactive
• Ability to relate well to a variety of individuals, including students, staff, faculty and visitors

Interested candidates should email their CVs with a letter of interest outlining the applicant’s relevant experience to vacancy2@lau.edu.lb, specifying the job title in the subject line. 

CVs should include the exact month and year while listing the candidate’s professional experience and educational background.

Closing date for accepting applications is Wednesday, February 26, 2025.

No applications will be accepted after this date, and only shortlisted candidates will be notified.

The Lebanese American University is an Equal Opportunity Employer.