Administrative Coordinator, ACE
The Academy of Continuing Education Office (ACE) is currently looking for an Administrative Coordinator, ACE reporting to the Director of the Academy of Continuing Education. This is a central position that requires presence on both Beirut and Byblos campuses.Role Summary
The Administrative Coordinator, ACE is mainly responsible for handling programs budgets and client and instructors’ payments, ranging from file preparation to invoicing, contract issuance, payment and follow up. S/he will also make sure that contract terms are respected and deadlines are met.
Main Duties & Responsibilities
- Prepares programs budgets and compiles financial data of completed programs
- Prepares and submits periodic financial project reports
- Collects and processes invoices from corporations; processes due payments
- Processes instructors’ payments: builds ACE Instructors’ personnel files in line with HR requirements, requests documentation, issues contracts, processes payments with relevant entities and follows up on transactions
- Maintains full documentation pertaining to all existing agreements
- Coordinates logistics of ACE events and courses on campus
- Clears participants’ payments, attendance and assessment, issues and archives ACE certificates accordingly
- Performs other duties pertinent to this job as assigned
Minimum Required Qualifications
- Bachelor degree in Business, Marketing, Finance, Law, or any related field
- Minimum of 2 years of administrative experience, preferably in an educational or non-profit setting
- Proficient in MS Office, especially excel and Power BI
- Knowledge of budgeting and data collection
- Excellent communication skills, writing skills and attentive to details
- Focus on quality and excellence
Interested candidates should email their CVs with a letter of interest outlining the applicant’s relevant experience to vacancy3@lau.edu.lb, specifying the job title in the subject line.
CVs should include the exact month and year while listing the candidate’s professional experience and educational background.
Closing date for accepting applications is Tuesday, October 01, 2024.
No applications will be accepted after this date, and only shortlisted candidates will be notified.
The Lebanese American University is an Equal Opportunity Employer.