Procurement Analysis Officer

Role Summary

The Procurement Analysis Officer is mainly responsible for iProcurement system support and administration, contract administration, reporting, as well as acting as a liaison between the procurement office end users and suppliers. S/he will also assist with special assignments.

Main Duties & Responsibilities

• Follows up with end users on pending purchases (did not yet reach procurement, in process PR’s, incomplete PRs, pending POs, etc.)
• Adds and deletes users on iProcurement while assigning rights and hierarchy of approvals
• Maintains iProcurement database (old, incomplete, rejected PRs and POs)
• Tracks cancelled PRs and POs on a periodic basis
• Carries out tests in iProcurement system (with IT, Finance, and other offices)
• Updates items data on iProcurement when needed (price, description, creating new items, process, etc.)
• Enters data in iProcurement related to suppliers (supplier evaluation, supplier data, bank details, etc.)
• Follows up on credit card purchases carried out by Stratcom and updates iProcurement
• Assists end users with using iProcurement by providing excellent customer service
• Assists end users in resolving iProcurement errors (locked accounts, cancelled accounts, updating passwords, etc.)
• Generates encumbrance-related reports
• Generates reports related to specific cost centers upon the request of end users, buyers or the budget office
• Generates periodic reports related to procurement management
• Generates periodic reports of employee lists relating employee to supervisor(s) and cost centers and update the hierarchy of approvals when needed.
• Reports to the supply office on new printers (for the proper stock of ink cartridges)
• Carries out Procurement Office contracts administration cycle and coordinates the preparation between the following entities: Procurement, Legal, Business Office, Requesting Office and Supplier (including drafting the agreement, amendments, signature, registration, documentation, archiving, etc.)
• Performs other duties pertinent to this job as assigned

Minimum Required Qualifications

• Bachelor degree in Computer Science, IT, Business or any other related field
• Minimum 3 years of experience in procurement related to administering procurement systems and procurement reporting and analytics
• Experience in using an automated procurement system as part of an organization-wide ERP (Enterprise Resource Planning)
• Good computer skills in MS Office Suite
• Ability to be highly organized with strong attention to detail along with multi-tasking ability
• Experienced in setting priorities and managing time effectively
• Ability to work under pressure
• Exemplary work ethic and integrity upholding LAU values

Interested candidates should email their CVs with a letter of interest outlining the applicant’s relevant experience to vacancy8@lau.edu.lb, specifying the job title in the subject line. 

CVs should include the exact month and year while listing the candidate’s professional experience and educational background.

Closing date for accepting applications is Wednesday, October 30, 2024.

No applications will be accepted after this date, and only shortlisted candidates will be notified.

The Lebanese American University is an Equal Opportunity Employer.